OUGD502 - Session - Getting Paid and Time Management

Getting Paid and Time Management 

Notes about Studio Brief 2:

- Think about the brief as an experience?
- How do people follow directions?
- Where will we be in 10 years time?
- How do people experience the environment? 

Time Management 

- build in extra days into all stages of planning to compensate for if thinks go wrong or are taking longer than necessary

Getting Paid

- don't bother with contracts because it will put people off using you and will take ages to come back to you 
- don't show them too much work otherwise it gives the client too many options to choose from making it complicated to meet all their needs
- put it in an email 
- need to ask what the budget is and negotiate a price for the job 
- you need to write out a quote or estimate for the job, itemise in terms of days. An estimate is fluid a quote is legally binding.
- if they are a new client, your terms should be that you ask for 50% up front and that you want a purchase order
- the balance supply of final files
- copyright will be released on full and final payment. This means that if the company uses your work while 
- any additional work will be charged at £??? per hour and that they would be informed before doing any more work.
- if a project is stopped before completion all fees will be chargeable to that point, Maxim
- send the client a full breakdown of what you have been asked and your terms are itemised 
- if they don't agree or don't send the purchase order through, don't do the job
- sometimes not always good to sign away copyright because it is possible for them to buy it off you, normally passed over though when you get full payment though 
- never do anything under £30 an hour 

The Invoice

- Invoice, Date, Purchase Order Number , Reference Number, Put what you did, payment received and date , balance due
- Bank Transfer : Give account and sort number 
- The invoice should go to the accounts department not the originator of the brief. They take money in and take it out.

By having terms and conditions and knowing about purchase orders etc proves that you know what you are talking about and makes you look professional making them more likely to make sure they pay you.

Video 

Client goes Rogue - if it changes too much through the project then you should stop that contract and start a new one 
Walk away - if someone says that you can trust them on paying you it is a bad way to start a contract and suggests the rest of the job will be like that. Walk away
Client brings in another designer - will be in competition with them and mostly best to walk away
If the contract stops - Termination fee
If a lawyer becomes involved - stop conversation and get your own lawyer 
Have the confidence to ask for what you are owed and charge what you deserve  

- Contracts protect both parties 
- Have a contract
- Don't blindly accept their terms 
- Anticipation negotiation but don't back down on some things

Three main points: 
- contracts up front 
- internal allies 
- work with advisers